Finance CoordinatorJob Summary

The part time Financial Manager will work closely with the Executive Director and Berkshire Bounty team to manage all aspects of the day-to-day functioning of the financial operations. The financial manager will be supported by a passionate staff and Board of Directors.

Non-Discrimination Policy

Berkshire Bounty encourages candidates from all backgrounds to join our team. Berkshire Bounty does not discriminate on the basis of color, race, national origin, religion, gender, physical or mental disability, or age in any of its policies, procedures or practices. Nor does it discriminate against persons because they are disabled Veterans, or because of their mental condition, their ancestry, marital status, sexual orientation, or citizenship within the limits imposed by law. This policy covers all employment practices, admission to volunteer opportunities, and client participation in any program Berkshire Bounty offers to the public.

Organizational Overview

Berkshire Bounty is a 501(c)(3) food rescue organization dedicated to collecting, purchasing and delivering nutritious food to emergency food distribution programs countywide. We build capacity, close gaps and improve the quality of food for the food insecure population.

Using over 100 registered and active volunteers, Berkshire Bounty collects donated food through a network of 25 retailers and delivers that food to 29 distribution organizations that directly serve the community including food pantries, public schools and senior centers. We collect and deliver nutritious food six days per week and 12 months per year, creating a year-round predictability for all distribution organizations and the people they serve. Berkshire Bounty also operates a robust Food Purchase Program. Through this program, we use a significant percentage of donated funds to purchase nutritious food including meat, dairy, eggs, fresh produce and culturally appropriate items to build capacity and improve the quality of food choices at our partner distribution sites. In 2023, Berkshire Bounty collected 422,000 lbs. of nutritious food for the local food insecure community. During that period, Berkshire Bounty purchased a total of $345,000 worth of food, representing 70% of our total expenditures.

Berkshire Bounty has seen explosive growth in the six years since its inception, in large part due to the COVID-19 pandemic. Our ability to mobilize volunteers, collaborate across sectors and solicit donations led to our critical success in building capacity in food distribution organizations as the numbers of food insecure community members soared.

Job Responsibilities

BILL ENTRY & RECONCILIATION

●  Record and pay bills to all vendors on a weekly basis.

●  Maintain accurate records of bills paid

DEPOSITS & RECORDKEEPING

● Record all check contributions including individual donations, foundation and donor advised contributions and grants; reconcile with CRM software in partnership with Development Director and Executive Director. Assist in preparing donor activity reports, LYBNT reports and recurring

donors for development.

●  Record Paypal donations, track donations made in memory or celebration for acknowledgements, and move money from Paypal into an operating account.

●  Maintain chart of accounts and make modifications/changes when necessary.

●  Track independent contracting hours, part-time and salaried employees. Report and reconcile payroll biweekly. Track sick time and vacation time for employees.

●  Reconcile all money accounts monthly (eg. credit card, bank, investment account)

●  Generate and review monthly Income Statement, Balance Sheet, and financial trends for Executive Director; prepare those materials for Board of Directors

●  Compile documents for outside CPA annually and assist CPA in preparing annual review financial statements or audit (pending 2024)

●  Enter approved annual budget into Financial software for reporting purposes.

●  Generate budget reports for grant documentation as needed

●  Fulfill grant reporting requirements as needed

●  Help prepare MA state registration and filing IRS Form 990 with accounting firm

●  Review quarterly 941 reports filed by payroll company

●  Manage Unemployment requirements and PFML contributions

STRATEGY

●  Offer solutions towards increasing the efficiency of Berkshire Bounty’s financial systems

●  Provide insight and strategy on Berkshire Bounty’s financial position

●  Assist in creation of an annual budget in partnership with Executive Director

Required Qualifications

●  Two or more years experience accurately and efficiently managing day-to-day financial transactions.

●  Experience working in Aplos online or similar record keeping software.

●  Detail oriented with excellent time management and organizational skills.

●  Ability to work independently while also being a strong team player.

Preferred Qualifications

●  Experience working in a nonprofit organization

●  Certification from the National Association of Certified Public Finance Coordinators, or additional training in finance or accounting

Compensation

The Finance Manager is a part-time position, compensated at $30/hr and averaging 5-15 hours per week. Daily work hours are flexible and can usually be chosen in accordance with the Finance Coordinators’ schedule, if not in conflict with upcoming deadlines.
This position can be a fully remote position.

Application

To apply, please submit a cover letter and resume to: info@berkshirebounty.org.